Business writing demands professionalism. There is a code of conduct to be followed which is strictly formal. We gave you some Business Writing Tips in our blog Business Writing: How to Make Your Writing More Formal .
In this blog, I am going to tell what to keep in mind for effective business writing.
- Do not use Slang: Slang means Short Language. Business writing is formal, and so we should always use full forms and standard abbreviations. So, “what’s up”, “see ya” and other such terms are a strict no-no.
- Do not mention unverified facts: This is because unverified facts can question the credibility of the writer as well as the organization and harm the reputation of both. Therefore, it is best to use facts backed by evidence.
- Avoid sharing jokes and anecdotes: These are extremely casual and hence not suited for formal communication.
- Refrain from making vague statements: Business Writing skills involve writing to-the-point. Lengthy, descriptive answers are good when the readers have time on their hands, which is not the case here.
- Do not write an ambiguous subject line: Clear and concise subject lines in e-mails save a lot of time. This can help the reader filter emails based on how urgent they are.
- Use proper salutation, grammar and punctuation: This is true for all kinds of writing, but it is especially true in the case of business writing. Incorrect grammar can show your unprofessionalism and create misunderstandings.
- Format Wisely: Formatting is essential. In the corporate world, you may never meet the people you communicate with (via emails). This means that they will judge you based on the emails you send. To come off as an organised professional, remember to format well!
- Proofread: Reading the document or email before sending it ensures that there are no silly mistakes or typos.
This business writing guide covers everything you need to keep in mind while writing business emails or other documents. Be wise, write well!